Mombasa Port serves as the primary entry point for vehicle imports into Kenya. According to Kenya Ports Authority statistics, Mombasa Port handles over 70% of East Africa’s vehicle imports. For many first-time importers, understanding the car clearing process at Mombasa Port is essential to avoid delays and extra costs. Typically, this process takes between 7 to 14 days when you meet all requirements promptly. Here’s a detailed breakdown of the steps and timeline.
Overview of the Clearing Process
First, you should know that the car clearing process at Mombasa Port involves several steps, each requiring attention to detail. The Kenya Revenue Authority (KRA) oversees this process alongside other key stakeholders like the Kenya Bureau of Standards (KEBS) and shipping agents. While the process might seem daunting at first, with proper preparation, you can navigate it smoothly. Let’s explore each step in the Mombasa Port clearing system.
Check our Complete Guide to Vehicle Import Taxes in Kenya for more detailed tax information before starting the process.
Key Players in the Clearing Process
Several organizations work together to ensure smooth clearing and forwarding at Mombasa Port:
- Kenya Revenue Authority (KRA) – Handles taxation and customs verification.
- Shipping Agents & Freight Forwarders – Handle international shipping logistics.
- Kenya Ports Authority (KPA) – Manages port operations and cargo handling.
- Licensed Clearing & Forwarding Agents – Process customs clearance for importers.
- Kenya Bureau of Standards (KEBS) – Conducts quality inspections on imported goods.
- Interpol/DCI – Checks vehicles against stolen vehicle database.
Required Documents for Clearing a Car
Before starting the car clearing process, gather these essential documents:
- Bill of Lading – Confirms your car’s shipping details
- Original Vehicle Registration Documents – Proves ownership
- Import Declaration Forms (IDF) – Required by Kenyan customs
- Pre-shipment inspection certificate (QISJ) – Verifies compliance with KEBS standards
- KRA PIN Certificate – Needed for tax processing
- National ID/Passport – For identification purposes
Step-by-Step Clearing Process with Timelines
Clearing a car at Mombasa Port typically takes 7-14 working days, depending on the efficiency of the process and the accuracy of your documents. Here’s a detailed breakdown of the steps involved, along with estimated timelines:
Arrival and Customs Clearance (2–5 days)
After your car arrives at Mombasa Port, the shipping agent submits a cargo manifest to KRA. Then, you’ll receive a KRA SLIP for paying import duties and taxes, including:
- Import Duty – 35%
- Excise Duty – 20%
- VAT on Imports – 16%
- Registration fees – KSH 3,000
- IDF Fees – 2.5%
- Kenya Railway Development Levy (RDL) – 1.5%
- Number Plates (pair) – KSH 3,000
- Transfer Fees – KSH 625
- Merchant Shipping Superintendent (MSS) Levy
- Road Safety Fund
- SHMV Purchase Tax
During this time, you must also submit your bill of lading, IDF, inspection certificate, and commercial invoice. Additionally, authorities issue a delivery order to the Kenyan Port Authority and request Interpol clearance to verify the car isn’t stolen.
Physical Inspection and Release (3–5 days)
Following customs clearance, KEBS inspects your vehicle to ensure it meets Kenyan standards. Meanwhile, KRA verifies your documents and issues a Customs Release Order if everything is in order.
Next, create an NTSA TIMS Account for vehicle registration and logbook issuance. Then, NTSA processes the registration and assigns your logbook and license plates. However, any discrepancies or missing documentation will extend this timeline.
Final Clearance and Vehicle Pickup (1–3 days)
Once you receive customs release, pay any outstanding port storage fees if your vehicle exceeded the free storage period. Afterward, your clearing agent secures the release of your car. Finally, you can arrange pickup and transport to your destination.
Challenges and Common Delays
Often, importers face delays due to incomplete documentation or late payments. Moreover, port congestion can slow the process. Furthermore, failing to clear your vehicle within the allotted time results in extra charges like demurrage and storage fees.
Tips for a Smooth Clearing Process
To ensure a hassle-free experience:
- Partner with licensed clearing agents who understand documentation requirements
- Make all payments in advance to prevent unnecessary delays
- Stay informed about current KRA and KEBS regulations
- Clear your vehicle promptly to avoid additional costs
Conclusion
In summary, clearing a car at Mombasa Port requires careful planning and regulatory compliance. By working with experienced agents, making timely payments, and preparing proper documentation, you can complete the process within 7-14 working days. Understanding each step helps streamline your import experience, saving both time and money.
For professional assistance with car imports and customs clearance, contact us at UK RoadRunner.